Association Management Services

•  Availability to all Board Members, Co-Owners, and Vendors for prompt response to maintenance requests, telephone calls, meetings, correspondence, etc.

•  Association and Property Management emergencies will receive immediate attention 24 hours a day, 365 days a year.

•  Site Inspections are done at least once per week. Frequent site inspections lessen the need for Co-Owners to make maintenance requests. Vendors are much more conscientious if they know that the manager is on site. By examining the infrastructure for future maintenance needs, problems can be remedied before they become a major expense.

•  Attendance at all meetings of the Association, including nights and weekends.

•  Recommendations on budgets, contracts, specifications, maintenance schedules, vendors, etc. are made to the Board Members.

•  Bid Solicitations are made to qualified vendors based on Board directives.

•  Coordination of condominium property and financial management is tracked through software specifically designed for this purpose.

•  Collection of monthly maintenance fees and assessments. Monies are deposited into the Association operating fund bank account. Delinquencies are addressed immediately after the payment due date.

•  Payables are processed weekly, ensuring that timely payments are made to vendors who have performed satisfactorily.

•  Financial documentation is provided monthly to all Board Members. Reports such as Cash Flow, Balance Sheet, Vendor Check Detail, Bank Account Reconciliation, Budget Comparison, Member Balances, etc. are delivered to you by the 10 th of each month. Annual financial statements are delivered to each Co-Owner.

•  Newsletter articles by the manager regarding pertinent issues.

•  Correspondence from Co-Owners will be responded to in a timely manner, as well any initiated by the Board of Directors.

•  Insurance – Hazard and Liability Insurance are monitored. The manager, working with the adjuster, supervises claims. Worker Compensation Insurance certificates are maintained for each Vendor, in preparation of an audit.

•  Flexibility – Should there be a service you require that you do not see listed above, please feel free to contact our office to discuss how we may diligently work to achieve the goals of your community.


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