Association Management Services
We are available to all Board Members, Co-Owners and Vendors for prompt response to maintenance requests, telephone calls, meetings, correspondence, etc.
Association and property management emergencies receive immediate attention 24 hours a day, 365 days a year.
Site Inspections are done at least once a week. Frequent site inspections lessen the need for Co-Owners to make maintenance requests. Vendors are much more conscientious if they know the manager is on the site. By watching for future maintenance needs, problems can be remedied before they become a major expense.
We attend all meetings of the Association, including nights and weekends.
We make recommendations on budgets, contracts, specifications, maintenance schedules, vendors, etc., to the Board Members.
Bid Solicitations are made to qualified vendors based on Board Directives.
Coordination of condominium property and financial management is tracked with software specifically designed for this purpose.
We collect the monthly maintenance fees and assessments. The money is deposited into the Association’s operating fund bank account. Delinquencies are addressed immediately after the payment due date.
Accounts payable are processed weekly, ensuring timely payment to vendors who have performed satisfactorily.
Reports such as Cash Flow, Balance Sheet, Vendor Check Detail, Bank Account Reconciliation, Budget Comparison, Member Balances, etc., are delivered to you by the 10th of each month. Annual financial statements are delivered to each Co-Owner.
We prepare newsletter articles regarding pertinent issues.
Correspondence from Co-Owners will be responded to in a timely manner, as will any from the Board of Directors.
Hazard and Liability Insurance are closely monitored. The manager, working with the adjuster, supervises claims. Worker Compensation Insurance certificates are maintained for each vendor in the event of an audit.
Flexibility – Should there be a service you require that you do not see listed above please feel free to contact our office to discuss how we may diligently work to achieve the goals of your community.